Multiple Registration and Third-Party Payer Instructions

Our meeting registration system can send invoices to third parties and can accommodate multiple registrations on the same invoice. In general, the invoice goes to the person who is logged in. Registration price visibility is tailored to each person who is registered for the meeting based on their status as student/professional and member/nonmember. Here are a couple of common scenarios:

A professor registers themselves and several students on one invoice: If membership needs to be paid or updated, make sure each person has done that first. For meeting registration, the professor should log in and will receive the invoice. You will be prompted again for an email address to register for the meeting. Register the first person, for example the professor. Student member pricing would not be visible for this registration. At the end, there will be a button for “new registration”. Click that to be prompted for the registration information for the second person, for example a student. If the student is already a member, student member pricing will be visible. You may register as many people as you like in this manner, and you will see the invoice accumulate all the charges. You may, of course, log in separately for each registration if you would prefer to have separate invoices.

One or more attendees are registered by an office manager who will not attend: If membership needs to be paid or updated, make sure each person has done that first. For meeting registration, the office manager or other payer should log in. If they do not have an account with us from a prior meeting, they should contact secretary@seers.org with the billing name, address, and email and request a login for this purpose. Once logged in, this person can register one or more other people for the meeting. The pricing available for each person will depend on their status as student/professional and member/nonmember. At the end of each registration, there is a button for “new registration” to add another person to the invoice. You may register as many people as you like in this manner, and you will see the invoice accumulate all the charges. You may, of course, log in separately for each registration if you would prefer to have separate invoices.

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